For recruitment
Software for recruitment businesses
Recruitment runs on two pipelines at once, and the money is made in the overlap. Most of the working week goes on keeping both up to date rather than on the conversations that actually place people.
How these businesses run
A consultant is managing candidates and clients at the same time, and the same person is the interface to both. The system has to hold two relationships against one vacancy.
Speed decides outcomes. The first credible CV in front of a hiring manager wins more often than the best one sent on Friday, so anything that slows a submission costs a placement.
Compliance and paperwork sit between a placement and an invoice: right to work, references, contracts, timesheets. None of it is the job, all of it stops the money.
Where it usually goes wrong
- The same candidate exists three times because three consultants added them
- A vacancy is filled and the other candidates hear nothing, so they do not come back
- Notes live in an inbox, so a handover loses half the context
- Compliance documents are chased by hand and found missing at the worst moment
- Nobody can see today's actual priority without reading three lists
- Placements are tracked well enough to bill, and not well enough to learn from
What we can build for this
What we can build for this kind of business, built around the way the work actually runs.
- One record per candidate and per client, with duplicates merged rather than collected
- Vacancy management that shows the pipeline per role, not just per consultant
- Submissions that take minutes, using what is already on the record
- Automatic follow up for candidates who did not get it, so the pool stays warm
- Compliance checklists per placement, blocking the step that cannot be skipped
- Document collection by link, without a candidate creating an account
- Dashboards by consultant, client and role, built from the work rather than from a report
- Integrations into the job boards, calendars and accounts systems already in use
How a project would work
We would start where the delay actually is, which in most agencies is between a candidate saying yes and a client seeing them, rather than in sourcing.
A recruitment system lives or dies on whether consultants update it, so the first build has to save the consultant time on day one. Anything that only benefits management gets filled in badly and then trusted anyway, which is worse than not having it.
What that usually means building
Tell us how your business actually runs
We build around the way the work already happens rather than fitting a business to software that was written for somebody else. Describe the part that costs you the most time and we will tell you what we would build and roughly what it would cost.